FIRE PROTECTION AND RELATED EMERGENCY SERVICES AGREEMENT
THIS AGREEMENT FOR FIRE PROTECTION AND RELATED EMERGENCY SERVICES
HAMILTON COUNTY, a political subdivision of the State of Florida, identified in Section 7.24, Florida Statutes, through its Governing Body, the Board of County Commissioners of said County, whose address is Room 106. Hamilton County Courthouse, 207 Northeast First Street, Jasper, Florida 32052, telephone (386) 792-1288, “County”,
TOWN OF WHITE SPRINGS, A Municipality in Hamilton County, Florida, whose address is PO Drawer D, White Springs, FL 32096, telephone (386) 397-2310,”Town”,
County, through its Board of County Commissioners, has approved a budget amount or annual appropriation not to exceed $7,500 per quarter or $30,000 per year to the Town for the period beginning on the date of execution of this agreement and extending for a period of three (3) years, subject to the terms and conditions listed below.
- TOWN AGREES TO:
- Administer and use all funds provided to it by the County in providing the emergency services described herein.
- Expend all funds received under this agreement solely for the purposes of providing emergency services described herein.
- For a period of three (3) years from the execution hereof, to retain and make available to the County, upon request, all financial records and supporting documents regarding the use and expenditure of funds received from County under this agreement.
- Subject to the terms of this agreement, the Town shall provide initial services in the fire protection area and shall dispatch equipment and firefighters as promptly as possible to answer calls for assistance but not limited to fire suppression, rescue, and emergency services.
- The Town shall be responsible for providing the initial response to calls for service within the fire protection area of the County practicable and in accordance with the priorities for first response as determined by the Hamilton County Fire Coordinator.
- The payments made to the Town under this agreement shall be accepted by the Town as full compensation for all services furnished under this agreement.
- Use adequate fiscal authority, control and accounting procedures which will assure proper disbursement of, and accounting for, the funds received under this agreement, and otherwise maintain complete financial records for all matters relating to this agreement and retain those records for the period as provided herein.
- . The Hamilton County Communications staff shall notify the Town each time services are needed by the Fire Department. At no time should the Fire Department self-dispatch.
- One (1) appropriately trained responder from “Town” must respond to all calls of service. For calls involving Immediately Dangerous to Life or Health (IDLH) atmospheres, two (2) Certified Firefighters must respond in the initial call for credit as a response. A Certified Firefighter is an individual who holds a current and valid Firefighter Certificate of Completion issued by the Division of State Fire Marshal under s. 633.408, Florida Statutes. When Four (4) certified firefighters are required under state law, “Town” will request additional firefighters from another Department.
- Anyone not certified as a Volunteer Firefighter must be at a minimum Support Personnel. Support Personnel are Volunteers that have received training to perform fire service activities safely outside the hot zone of an emergency scene, including pulling hoses, opening and closing fire hydrants, driving and operating apparatus, carrying tools, carrying or moving equipment, directing traffic, manning a resource pool or similar activities. Hot or IDLH Zone is the area immediately around an incident where serious threat of harm exists, which includes, but not limited to the collapse zone of a structure fire. Support personnel will not utilize bunker gear. Impersonating a Firefighter is a third degree felony.
- For the services provided under the terms of this agreement, County shall pay Town a percentage based on the total amount of calls answered versus total calls for service provided the following is met:
- National Fire Incident Reporting Systems (NFIRS)
- Reports must be completed in the Emergency Reporting System no later than the 15″ of the following month of the quarter.
- The NFIRS report must be complete include the named personnel and apparatus that responded along with a complete narrative.
- b. All certifications and training must be kept current and uploaded into Emergency Reporting.
- Fifty percent (50%) of active firefighters must attend monthly county training.
Reserve firefighters must only attend quarterly training. A training schedule for each quarter will be provided.
- Town shall utilize the Emergency Reporting software as its official site of record for all personnel, apparatus, and equipment.
- Conform with all Hamilton County Standard Operating Guidelines where applicable.
- Non-conformance of the SOG may result in no payment for the quarter owed. Should this occur the Town Manager and Fire Chief will receive a written explanation.
- f. The Fire Coordinator must have on file the following The Town must have the following data” where applicable” uploaded into the Emergency Reporting System for each member of department:
- Complete Hamilton County Volunteer Fire Application
- Successful FDLE criminal background check
- Copy of Driver’s License and complete driving history
- Annual medical physical (DFS-K4-1022)
- Annual fit test
- Firefighter I State Certificate of Compliance
- National Incident Management Systems (NIMS); ICS 100 and ICS 700
- Wildland Fire Training $130 and 5190
- Emergency Medical Responder
- Current CPR/AED certification
- Local State of Emergency: When calls of service are requested for opening
and/or closing roads, each event is considered one call. Must be completed on NFIRS.
- Calls for service and then cancelled en-route must be recorded on NFIRS.
- When the Town responds to calls in their Fire Protection Area of the County, they are responsible for notifying the appropriate agency if the situation requires such, i.e., Fire Marshall, Division of Forestry, etc.
- Calls for service with an alarm to arrival time greater than twenty-five (25) minutes shall constitute a non-response.
- Perform all acts in connection with this agreement in strict conformity with all applicable State laws and County ordinances and regulations within the capabilities of the Town,
- Failure to comply with terms of this agreement could result in non-payment for quarter(s) found deficient.
- For the duration that the County desires to staff EMS in White Springs, County may use Town’s Fire Station free of charge.
- COUNTY AGREES TO:
- Provide funds quarterly not to exceed $7,500 (base rate of $2,500 and prorated $5,000 for percentage of answered calls) and $30,000 annually for the period as stated above, in consideration of Town’s performance of the terms and conditions of this agreement.
- Disbursements hereunder shall be made by County upon Town presenting to County a request for payment in the form of NFIRS reports and all have been supplied in Paragraph 11 above. The County agrees to pay the same up to the limit of the amount of the appropriation as above shown, not to exceed $7,500.00 per quarter, with a quarterly base amount of $2,500.
- Quarterly payments of the additional $5,000 shall be prorated to reflect the total nswered versus total calls for service provided. (Example: 100 calls for service were requested for the Quarter, FD responds to 75 of the 100 calls, quarterly payment will be 75% of $5,000.)
- The calls for service and responded to will be generated by the Hamilton County Sheriff’s Office Division of Communications.
- County shall discontinue the $150.00 per call monies as in previous agreements. 6. County Agrees to maintain Emergency Reporting Software subscription for term of contract.
- COUNTY AND TOWN MUTUALLY AGREE:
- This agreement may be cancelled by either party hereto, with or without reason, by
giving thirty (30) days written notice to the other party.
- No amendment hereto shall be effective unless reduced to writing and signed by the
- Any dispute arising under this agreement shall be resolved in accordance with the laws of the
State of Florida.
- This agreement shall bind the successors, assigns, and legal representatives of the parties and of any legal entity that succeeds to the obligations of parties.
- The Town may not assign or transfer any right or interest in this agreement without prior written approval of the County.
- This agreement has been executed in duplicate, with each party hereto having a fully executed agreement for its respective files, records and purposes. The undersigned persons, or officers, executing this agreement on behalf of Town, represent, certify and warrant to County, that they have full, lawful and complete authority, authorization and power to sign this agreement on behalf of the Town and to duly and lawfully bind the Town, as provided herein.
- 7. This agreement shall be effective as of October 1, 2018
The foregoing AGREEMENT was executed by County during a meeting of said Board at Jasper, Hamilton County, Florida on the 2nd Day of April, 2019
BOARD OF COUNTY COMMISSIONERS HAMILTON COUNTY, FLORIDA
Ex-Officio Clerk, Greg Godwin
Chairman, Josh Smith
Member, Randy Ogburn
Member. Beth Burnam
Member Robert Brown
Member, William Mitchell
DULY EXECUTED BY TOWN:
TOWN OF WHITE SPRINGS, FLORIDA