SERIOUS CONTRACT BREACH WITH HAMILTON COUNTY RE FIRE DEPARTMENT

Under the existing contract with the Town of White Springs, the County agreed to provide quarterly not to exceed $7,500 (base rate of $2,500 and prorated $5,000 for percentage of answered calls) and $30,000 annually for the period as stated above, in consideration of Town’s performance of the terms and conditions of this agreement.

Chief Kevin Pittman has complied with all of the requirements set under the contract which include:

  1. National Fire Incident Reporting Systems (NFIRS)

· Reports must be completed in the Emergency Reporting System no later than the 15″ of the following month of the quarter.

· The NFIRS report must be complete include the named personnel and apparatus that responded along with a complete narrative.

  1. b. All certifications and training must be kept current and uploaded into Emergency Reporting.

  2. Fifty percent (50%) of active firefighters must attend monthly county training.

Reserve firefighters must only attend quarterly training. A training schedule for each quarter will be provided.

Utilizing the Emergency Reporting software as its official site of record for all personnel, apparatus, and equipment.

Conforming with all Hamilton County Standard Operating Guidelines where applicable so there should be no non-conformance which would have prohibited payment nor has there been a written explanation as to why the Town has not been paid..

Chief Pittman has also complied with the following aspects of the contract:

The Fire Coordinator must have on file the following The Town must have the following data” where applicable” uploaded into the Emergency Reporting System for each member of department:

· Complete Hamilton County Volunteer Fire Application

· Successful FDLE criminal background check

· Copy of Driver’s License and complete driving history

· Annual medical physical (DFS-K4-1022)

· Annual fit test

· Firefighter I State Certificate of Compliance

· National Incident Management Systems (NIMS); ICS 100 and ICS 700

· Wildland Fire Training $130 and 5190

· Emergency Medical Responder

· Current CPR/AED certification

  1. Local State of Emergency: When calls of service are requested for opening

and/or closing roads, each event is considered one call. Must be completed on NFIRS.

  1. Calls for service and then cancelled en-route must be recorded on NFIRS.

  2. When the Town responds to calls in their Fire Protection Area of the County, they are responsible for notifying the appropriate agency if the situation requires such, i.e., Fire Marshall, Division of Forestry, etc.

  3. Calls for service with an alarm to arrival time greater than twenty-five (25) minutes shall constitute a non-response.

  4. Perform all acts in connection with this agreement in strict conformity with all applicable State laws and County ordinances and regulations within the capabilities of the Town,

  5. Failure to comply with terms of this agreement could result in non-payment for quarter(s) found deficient.

  6. For the duration that the County desires to staff EMS in White Springs, County may use Town’s Fire Station free of charge.

Excuses have been made by the County that we have not provided invoices but the computer software provided by the county in itself is evidence of compliance especially with respect to the National Incident Management Systems (NIMS); ICS 100 and ICS 700

It is frustrating that the County has not even attempted to provide the $2,500 per quarter promised under the agreement that was revised for both White Springs and Jennings, but excuses have been made for not providing any money whatsoever when White Springs Fire Rescue (WSFR) has continually complied with each and every request and has responded to each call by dispatch except for two for which they were cancelled. So what does Hamilton County have against the White Springs Fire Rescue and why does Hamilton County feel they may breach a contract which has been in place for three years effective October 1, 2018. Never has the Town even received a written statement as to how to rectify the situation and the excuses made to the firemen as well as to myself appear to not be valid whatsoever because they go back to the compliance issues which have been complied with.

Although we have had several Town Administrative problems with the hiring of Tommie Jones by our former council members Helen Miller, Walter McKenzie, Tonja Brown, Tom Moore and Spencer Lofton we now have the appropriate people in place for use of adequate fiscal authority, control and accounting procedures which will assure proper disbursement of, and accounting for, the funds received under this agreement, and otherwise maintain complete financial records for all matters relating to this agreement and retain those records for the period as provided within your contract.

Please look into this for our Town because at this point there is no reason for not paying the $30,000 contract amount to the White Springs Fire Rescue for their dedicated service and compliance.

Joe E. Griffin Citizen

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