Pam Tomlinson came up with minutes of the meeting where the Council allowed Spencer Lofton to go forth and offer $1.00 to lease the South Hamilton Elementary Building. However, He did not have the right to do so under the sunshine laws. No notice was publicized and in fact other than his dream illustrations of what S.H.E. could be used for, the Council had no idea what he was doing nor did the public. It’s against the Law Lofty.
I remember complaints being made at a meeting about this outside of the sunshine situation and Rhett Bullard complained “You tell us we are not doing anything for the people, and when we do we get complaints”. Well Rhett and Spencer, you certainly have done things for the people. Your handling of matters wished our citizens to spend $3,000,000 for the renovations and water piping to S.H.E. thinking Lessors would pay for it and insurance would not be required, while allowing Stacy Tebo to spend as she wished or you wished and as a result White Springs has operating cash for less than two months. Yep, you’ve done things alright and with everything as it stands now, the Citizens will not only have to pay increased taxes, possible utility taxes as well, and of course sewer and water rate hikes. You should be proud of what you all have done to the Citizens of White springs, NOT~!
BOY LOFTY STARTED EARLY ON S.H.E. – HE OBVIOUSLY KNEW HE WOULD WIN THE ELECTION AND WE KNOW THAT RHETT BULLARD HELPED HIM CONJECTURE THIS GREAT PLAN THAT IS NOT A PLAN. WHAT A JOKE.
April 18, 2018 – Spencer Lofton received South Hamilton Elementary Electric Costs from Michael Vinson providing the average monthly cost for the three meters at She but stating the 2016-17 year was with students and high use and the 2017-18 year has been primarily vacant and no use. Gym Average $569.21 2016-2017 and $71.55 for 2017-2018; Café Average $1,010.92 2016-2017 and $704.24 for 2017-2018. Main $1,186.31 for 2016-17 and $276.84 for 2017-2018.
April 26,2018 Spencer Lofton wrote Mr. Vinson thanking him for the numbers and stated that now the election is over, he shall be creating a proposal which will create a win/win deal for all involved. Lofton needs the contract information to assist him with the win/win/win situation. Lofton said he will soon again contact Nutrien to find out where they wish to fit in with the property.
August 2, 2018 John Bullard to Rex Mitchell, Michael Vinson, Philip Pinello, School Board Members: Mr. Mitchell, last night it came to my attention that on Tuesday evening, August 7th, the Town Council of White Springs will discuss the South Hamilton Elementary property. You may want to phone Mayor Lofton or send a brief memorandum to him that we encourage a discussion, but that any decision on the part of them or us is premature until the School Board workshops this issue at the August workshop for consideration of action on August 28 2018. They or any of their representatives are invited to the workshop for the purpose of DISCUSSION. It may teke more than one workshop……..their enthusiasm is admirable and I know it is because they have the interest of children at heart……
August 3, 2018 – John Bullard to Rex Mitchel et al – The School Board Workshop is on Tuesday August 28, 2018. Apoogize.
August 8, 2018 Joe Griffin made a public records request for insurance.
I got your information. Thanks. What are the “Statement of Values” for the blanket coverage of 1/4 of a billion dollars. What does the entire policy cost per year?
On Wed, Aug 22, 2018 at 1:34 PM Michael Vinson <Michael.Vinson@hamiltonfl.com> wrote:
Please see below our response to your public records request dated August 8, 2018. We do not have a report of the condition of the school, but all major systems are operational. Some air handlers for specific rooms require maintenance, but plumbing, electrical, and sewer are all fully functional.
I find four buildings for Hamilton in White Springs, FL: 16693 Spring St., White Springs, FL 32052 00001-4-A Classrooms 00002-4-A Gym 00004-4-A Cafeteria 00007-4-A Classroom 1. The amount of Property Insurance provided the main building and additions to SHE?
- Is Building Glass covered?
- The Personal Property/contents coverage limitwhich remain in the buildings which may not be within the building definition of maintenance equipment or equipment permanently attached to the building?
- The valuation of the Property(i.e. replacement coverage; functional replacement; Actual Cash Value taking into consideration depreciation)?
5 The Coinsurance Percentage for a partial loss and the deductible carried No Coinsurance, Agreed Value; AOP Deductible $200,000 (AOP= All other perils other than named hurricane) Agreed Value (suspends or eliminates the coinsurance if a statement of value or an appraisal is provided the insurance company for an additional premium of five percent)
- The perils under which the building is insured (i.e. Basic Insurance perils; Basic Insurance Perils without Windstorm; Broad Form Perils with or without Windstorm; Risks of Direct Physical Loss with or without Windstorm coverage) Such reference to Windstorm shall include “Hurricane” coverage?
risks of direct physical loss or damage to Insured Property, except as excluded. Including Windstorm and Named Hurricane.
7 If Windstorm including Hurricane coverage is provided, the percentage (%) deductible listed on your policy?
- Is S.H.E. provided a “Vacancy Permit” for 90 or 120 days and the perils therein covered?
Yes. 120 Days. All perils as noted above, Item 6.
- Is S.H.E. providedBuilding Ordinance Coverage (i.e. Increased Cost of Construction, demolition, and Loss to the undamaged portion of your building and the limit(s) provided each) Yes. $7,500,00 Each, coverages A, B, C.
- The limits of liability provided for the premises and operations of S.H.E. (i.e. Each Occurrence/ Aggregate limits)?
$1,000,000 Including SIR – Occurrence; No aggregate. (The Town’s limit including police, general liability, etc is only $300,000
- Is S.H.E. insured under a separate Owners’ landlords’ and Tenants’ liability policy, or is it included under the Hamilton County School Board’s Policy?
Included under the School Board’s policy.
- Is S.H.E. included under the School Board’s Umbrella or excess Liability Policy?
- Please advise the Limit of Liability provided S.H.E. under theUmbrellaand/or Excess Policy?
Part of coverage provided to Hamilton County School Board.
General Liability – $1,000,000 including SIR Auto Liability – $1,000,000 Including SIR School Board Miscellaneous Liability – $1,000,000 Including SIR Employee Benefits Liability – $1,000,000 Including SIR Excess WC/EL – $500,000 Including SIR Law Enforcement Liability – $1,000,000 Including SIR (Since no SIR=Self Insurance Retention like a deductible is shown, it means one has to keep the primary limits required by the insurer to be provided umbrella coverage. In this case the $1,000,000 general Liability limit/no aggregate is required in order to have a $1,000,000 Umbrella Liability Insurance, If you did not provide the $1,000,000 underlying insurance, you technically would be responsible for $1,000,000 for the umbrella limit to kick in. meaning you are not retaining the limit required to be provided umbrella coverage. There is also a stipulation that if an umbrella liability policy is not concurrent with the general liability policy and there was a loss paid out on the general liability, your SIR would be the amount of loss paid because you would not have a full $1,000,000 limit if such loss was for the same occurrence.)
- Is Liability coverage provided on an occurrence basis or on a “Claims-made” basis.
General Liability, Auto Liability, Law Enforcement Liability – Occurrence; School Board Miscellaneous Liability, Employee Benefits Liability – Claims Made
15, If on a Claims-Made policy advise if claim or incident reporting is required?
Yes, claim and incident reporting is required.
- If on a Claims-Made policy, please advise the retrospective rating date?
SBML – 7/1/82; EBL – 7/1/86
- Is there a boiler on premises and the limit provided?
I do not have information of a boiler located at this property. $250,000,000 Blanket limit all premises. If there is no boiler, the School includes Boiler and Machinery coverage at the limit shown above which essentially provides “Mechanical Breakdown” coverage not provided under property insurance coverage due to an Accident. The only mechanical breakdown included under a property policy is elevator collision otherwise the mechanical breakdown policy would include rupture or bursting caused by centrifugal force. Coverage is provided not only for boilers but turbines, electrical machinery, air compressing units, air conditioning units, electrical switchgear, press breaks, punch presses, saws, flame cutters lathe mills, drills, hoist motors, generators, electrical distribution equipment, transformers, fans, pumps and gears and other similar objects for direct physical loss and indirect loss caused by an “Accident” defined as sudden and accidental breakdown of the “Object” or part of the “Object” and it is on a repair or replacement basis usually. There are exclusions relating to “Accident” and boiler and machinery coverage does not include sewer piping, underground gas piping, piping forming part of a sprinkler system or Water piping other than boiler feed-water piping, boiler condensate returning pipe or water piping forming part of a refrigerating or air conditioning system. With a school, it would “Exclude” production machines since a school is not a manufacturer or assembler. There are usually sub-limits for expediting expense, spoilage, off premises service (utility) interruption; ammonia contamination, water damage; hazardous substance or Ordinance or Law coverage.
It was found later that there was no boiler on premises but mechanical/electrical breakdown coverage was provided.
Audrey Dellolio, ARM-P, AU, ASLI
Area Vice President, Client Service Executive Higher Education | Public Sector Arthur J. Gallagher Risk Management Services, Inc.
200 S. Orange Ave., Ste. 1350, Orlando, FL 32801 <image004.jpg>
Communications concerning this matter, including this email and any attachments, may have been provided for purposes of insurance/risk management consulting. Opinions and advice provided by Gallagher are not intended to be, and should not be construed as, legal advice.
A licensed Gallagher representative must provide the appropriate insurance carrier with written instructions in order to bind insurance coverage. Therefore, client instructions via email are not sufficient to bind coverage unless and until you have received explicit written confirmation from an authorized Gallagher representative.
August 21,2018 Johnny Bullard copied the week’s Suwannee Democrat Jasper News before the 8/28/2018 Meeting.
August 23, 2018 – Michael Vinson’s memo to Audrey Deliolio CPCU, ARMUnderwriter/Risk Management – This gentlemen (Joe Griffin) is trying to challenge the Town of White Springs (TOWS) efforts to lease all or a portion of the vacant South Hamilton Elementary (SHE). That is the assumed purpose of his Public Records Request interrogation. The TOWS will be at Tuesday’s Board Workshop and I’m fairly certain Mr. Griffin will be as well. If his latest question; something that can be answered? He appears to want to know what we the District pay in total for insuring the SHE property.
AND REMEMBER WHEN I PLACED ALL THE BUILDING SPECIFICATIONS AND INSURANCE ON THE BLOG FOR STACY TO USE – WELL NADA WAS USED:
August 28, 2018 Stacy’s memo to Pam – Spencer is asking e how much it would be to ad SHE to our Insurance.
August 28, 2018 Pam’s e-mail to Tom Conley at the Florida League (Municipal Trust)”Tom, do you have an approximate figure of what it would cost to add South Hamilton Elementary School to our policy. Below is from property appraiser’s website. If more information needed, please let me know.”
IT WAS MADE CLEAR TO THE TOWN OF WHITE SPRINGS AND LOFTY AS TO WHAT WAS REQUIRED BY THE SCHOOL BOARD AND THE DISTRICT.
August 31, 2018 E. Vernon Douglas – Letter to Spencer Lofton – After listening to the general proposal by you as Mayor of the Town of White Springs during the School Board Workshop on August 28, and in light of this matter being placed on the agenda for further discussion on September 11, 2018, it would be in every one’s best interest to have a more specific understanding of the details of a proposed lease. Therefore, the District would need to have more specific information such as:
- A Letter from the Town of White Springs Council that under the proposal they agree to and accept and will be responsible for the monthly utility and insurance costs. The electricity cost ranges up to approximately $3,000 monthly at full capacity and property insurance is $650.00 monthly. The Town would specifically agree to keep in place the Hamilton School District’s property insurance.
- A letter from the Town council that they agree and will provide proof of liability insurance coverage on this property and list the Hamilton School District as additional insured on their policy at the inception of any lease.
- A letter from the Town Council that they agree to be responsible for routine maintenance of the property while they are the lease holder, such as broken windows, lights, doors, etc.
- The district would need copies of contracts or letters of intent of the Town’s partners and subleases to support the Town’s ability to handle the monthly fees associated with utilities, insurance and maintenance before giving more consideration to the proposal.
- The district would need written assurance before considering a lease that the Town would assure compliance with all codes for bringing the building into compliance for day-care facilities, as Lofton proposed and any other applicable uses.
- The Town may wish to bring a proposed lease agreement to the next school board meeting for consideration by the District which would include the proposed number of years of the lease, and terms for ending the lease, or extending the lease,. Should an agreement be reached, the Town would expressly accept the building “as is” with no expectation of repair or improvements by the School District.
- Both parties understand that the School District attorneys will untilmately prepare a lease in compliance with department of education guidelines and District policy, should the district find that it is in the district’s best interest to lease the facility as opposed to continuing its pursuit of a sale of the property.
- Both parties will be bound by Hamilton School District Policy Chapter 7, specifically Chapter 7.14, requiring any lease of more than 12 months shall provide that either party may terminate a lease upon reasonable notice to the other. Reasonable notice could be 60 to 90 days as may be agreed upon by the parties or upon a breach of the terms of the lease. Therefore any sublease of the Town would need to be aware of this provision, by so indicating in any written lease, and a copy provided to the District.
It is felt that all these considerations should be expressly addressed to help the discussions proceeds.
OUR MPA TOWN MANAGER requires CLARIFICATION which is Better than Lofty who can’t understand anything.
August 31, 2018 – Stacy Tebo writes Vernon Douglas
Stacy wanted clarification of the insurance because she was confused as to whether Vernon Douglas meant that the Town would pay the $650 per month to the School Board’s Insurer? Or, if the Town would have to provide exactly the same coverage through FMIT, as the District currently has and to name them as additional insured.
September 4, 2018 – Vernon Douglas responds to Stacy Tebo – advising that the recommendation is to pay the District $650 monthly to keep the district’s same policy in plac3e as to property insurance. As to liability, name the district as an endorsed insured on the Town’s policy.
WHAT A DUMKOFF LOFTY IS – WHEN THIS WAS EXPLAINED TO HIM, HE FIRST DID NOT WISH TO HEAR IT THEN HE TOLD ME HE ALREADY KNEW EVERYTHING.
September 5, 2018 Spencer Lofton wrote Vernon Douglas stating he understood all of his requirements but the requirement for us to carry our own insurance on the property and pay for additional insurance which is carried under the name of the district. Lofton asked “is this a misunderstanding on my part or is there a law which requires our municipality to carry additional property insurance during a lease. If so provide me with the reference for this requirement in order for me to take this to our council for review.(E. Vernon Douglas is the CPA for Douglas and Carter.com)
PAM NEVER GAVE FMIT SPECIFICATIONS, LIMITS, ALL THE ADDITIONAL COVERAGE PROVIDED SHE ETC. AND EXPECTS THE UNDERWRITER TO GIVE A QUOTE. ALL THIS INFORMATION WAS PROVIDED TO TEBO VIA THE BLOG AND THE IDOTS CHOSE NOT TO USE IT. NO WONDER THE DISTRICT/SCHOOL BOARD WANTS TO KEEP THE PROPERTY INSURANCE.
September 5, 2018 Tom Conley Florida League to Pam Tomlinson – We ran it as a $1.5 M Concrete block building (since we weren’t sure of the specifics) and it’s around $2500 a year.
September 5, 2018 – Spencer Lofton wrote Vernon Douglas “This is the insurance quote we received. Attached is the presentation highlighting our intentions.
September 6,2018 Vernon Douglas advised Spencer Lofton that he forwarded matters the school board wanted included in the continuing discussions for a lease to the town. There was no request for additional property insurance, just that the school district be reimbursed monthly $650 for its property insurance coverage. The board did want to also discuss being added to the Town’s umbrella liability insurance policy or repayment of the apportionment of the district’s liability Insurance. Douglas did not have a figure on that and advised Lofton he would have to contact the school district for a break out on their liability coverage.
September 7, 2018 – Sherry bush’s letter to Spencr Lofton with a copy to Rex Mitchell – Per our previous discussion, you were going to send me a copy of your presentation to our board on the proposed usage of South Hamilton Elementary Facility. As of now, I have not received anything. I have tried calling your cell phone but the voicemail is full and will not allow me to leave a message.
Please scan a copy of the presentation to me ASAP, as I need it for the board packet. This item is on the agenda for the board meeting on Tuesday, September 11, 2018 and I must have a copy so the board can review prior to the meeting. I really need it today, if possible, but definitely no later than Monday. Please note, the meeting will begin at 6:00 p.m.
September 9, 2018 – Rex Mitchell asked Michael Vinson if Rev.Simon’s group was asked to pay a portion of the property tax
OBVIOUSLY WHEN WE CONSIDERED LOFTY’S PLAN PIE IN THE SKY, RHETT BULLARD CRYED “YOU WANT US TO DO SOMETHING AND WHEN WE DO YOU DON’ WANT US TO DO IT” OBVIOUSLY JOHNNY BULLARD IS WAY SMARTER WITH ACTUAL LOGIC AS COMPARED TO HIS COUSIN RHETT BULLARD.
September 11, 2018 From Johnny Bullard to Rex Mitchell and Vernon Douglas and Michael Vinson
I think as soon as possible, given the response from our Board Attorney, it should be made clear to all parties that the School Board is not interested in handing over the propert y at South to any entity. I think it would be a slap in the face of taxpayers isf we did. The school was paid for by the entire South End of the County and not just the Town of White Springs. I have had a lot of feedback from folks who consider the offer made by the town to be “dreamlike” and “pie in the sky”
I also think we should make it clear we are about leasing given the parameters of the response drafted by the Board Authority and give the Town 30 days to response regarding these parameters.
Each individual who comes and wants to make a presentation should be provided with the response by the School Board Attorney which I thought was compete, well written , and well thgouth through.
If the response is not satisfactory to the Board and the advice given by our attorney, we should move forward with having the property appraised and put up for sale.
I admire the plans of the Town of White Springs. My worry would be for the property given the town has 700 residents, all of whom do not pay property taxes.
They could not keep the lease up on the Nature and Heritage ourism Center for a little over $700 per month. I don’t know how, given their income stream, they would keep up South. I am being realistic.
I would rather see the property go to someone who might feasibly move the property to be part of the tax roll in the county and add to our tax base rather than to see it potentially go to “rack and ruin” as part of a plan that I cannot foresee success given the location of the property.